[Moo] Minutes from March Baronial Business Meeting

[Penelope Millar]

For the Bull Run demo, if there's interest in one of the activities kids
can participate in being learning a little dancing, I could do something
there. Would be best with a few experienced dancers to help out.

On Wed, Mar 14, 2012 at 10:54 AM, Rose P <hroswithathestout at yahoo.com>wrote:

> At this month's Baronial business meeting it was proposed that the minutes
> be posted to the Moo prior to being published in the newsletter at the
> beginning of each month.  The motion was approved in majority.  Here ya
> go!
> -Chronicler
>
> March Stierbach Business Meeting
> 18 people in attendance
> *Dates of next Business Meetings within Barony*
> Apr. 4th-Next Baronial business meeting
> Sudentorr-Mar. 13
> IA- Mar. 11
> *Polling update for New Baron & Baroness to be chosen:*
> Mar. 17th, Meet ‘n Greet to meet Baronage candidates at Grimm & Gunnora’s.
> Mar. 25th in IA, Winchester at Maven’s house
> For non-polled folks, if you wish to make your opinions known on the
> subject, please write Their Highnesses by April 15th. Feel free to type
> the letter, but sign it too.
> For polling mail supplies, $500 has been allocated. Rhonwen needs a call
> back from Baron Kendrick to access it.
> *EVENT AND DEMO UPDATES*
> *2012 Baronial Bday:* Update from autocrat, Joscza;
> There will be:
> · Equestrian at Baronial Bday, side of barn (cool barn!)
> · fighting,
> · she is working on a flyer and will get input on it so it can be put
> into the Acorn,
> · insurance still to be discussed.
> · Has all her main staff positions filled, will be sending out more
> requests closer to the event.
> *Holiday Faire2012:* Need an autocrat. (update; autocrat & merchant
> steward found.) 2013 same.
> Baronial Bday 2013: Still need an autocrat. Good to spike soon.
> FYI (The Meadows Park went bankrupt and no longer a viable site option. Golden
> Rose 2013 will be moved.)
> *Demo for Bull Run library:* has been moved to July 10. It’s Jr. high &
> high school kids. They’d like to narrow the scope to fighting& two
> activities that kids can participate in –inside. Maybe a slow-move
> fighter side-by-side example. It’s at night. From 7-8:30, come ½ hr early
> for set up.
> (Sudentorre’s biz mtg. was moved so it wouldn’t conflict.)
> *Wakefield School Demo:* (6th gr. Classes, after school) May 24threquest.
>  Would like fighting – a display with games, A&S projects. Please show up
> 2/2:30. Then after 3pm, the kids show up. Fighting Demo for about 45 min,
> then Q&A, then checking out displays.
> Front Royal requested a 2pm Thursday demo in mid June or August. Gunnora
> will follow up.
> *Lawsuit update:*
> Kingdom asked for $400 to help restore their coffers.
> Proposed that we donate $1700 to restore Kingdom coffers (Profit from
> silent auction, HF luncheon, & 30 yr. booklet.) Approved unanimously by
> officers & financial committee.
> FUTHERMORE, Sudentorre has decided to donate all the profit from the
> upcoming DtG.
> *University-June 9th:* We have a site!!- Middle School in Front
> Royal-Warren County Middle School, $100 deposit, gym, cafeteria, 15
> classrooms for $500. We do have to pay for a custodian. This is a great
> deal!!!! $200 estimate for custodian paid after the event. $825 estimated.
> This is a donation event – no breakeven point.
> Wilhelm, Alienor’s son has offered to do a fundraiser luncheon for this
> event!!!! (he graduated from Culinary Institute of America) , a
> Mediterranean lunch, $5 for 200 ppl, beef or chicken pita sandwiches with
> veggies, cheeses, homemade sauces (tsziki & hummus), budget proposed and
> $560 for paper goods. What to do with profits;
> *1)We pay for everything and give to Kingdom University???? Fund.*
> *2)We keep lunch and give donation.*
> *3)We pay our expenses and give the rest to Kingdom University???? Fund.*
> *Total estimated cost to us; $1,385.00 for lunch cost & site fee.*
> *Suggested to adjust head count for lunch for below 200 ppl later if we
> do it according to class pre-reg or if we decide to advance sell lunch. *
> *Proposed to absorb expenses and keep profit and we will decide later
> what to do with it later. Agreed.*
> *Find out from Wilhelm if he meant it to be a Barony fundraiser, fronted
> by Barony’s funds or a fundraiser for IA?*
> *Proposed $1380 fronting funds for University, approved by officers
> present unanimously.*
> Site walkthrough by Baroness Rhonwen will be scheduled for an upcoming
> non-school day.
> Merchanting possibilities will be determined later after walk-through.
> *Pennsic:*
> Pennsic Land agent needed.
> Sara Van Eerde will do it. She will get the handbook from Blitha.
> *Proposed Costuming Event:*
> St. Anne’s Guild-wants to have a Kingdom level costuming and rapier event. Flaithri
> will be the autocrat.
> We need a site. Might be the school in Front Royal. They allow fighting,
> but combat is allowed in gym with non-marking shoes. No outside
> facilities.
> We have $500 to spend (profit from the previous 2007 costuming event) that
> is in another Barony’s account. Amie will coordinate that check being
> sent to us.
> Once we have a site, we can spike a date for next year, sometime before
> 2013 summer (April, May). No tents.
> Siegfried will look for his old bid for the Kingdom Level Scribal
> Symposium and give it to Amie for an example.
> Amie will go with Rhonwen for the University site walk-thru to see if
> school in Front Royal is just right.
> *Proposed coronet cleaning and repair. *$300, coronets need to be mailed
> the week after GW and will be returned before Investiture. Shipping not
> included. $300 Approved by all officers present unanimously.
> Rhonwen will make it happen.
> Insurance reevaluation suggested too.
>  Skype has been suggested for the Barony meeting. Suggested to be at a
> central location in each canton so the society factor of the SCA will be
> preserved. Seneschal will think about it.
> Can minutes be posted on the Moo? Proposed that they be posted to the Moo.
> Passed. Chronicler will do it after minutes have been approved on the
> Officer’s Moo.
> 8:32, meeting adjourned
>
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