[Moo] Minutes from March Baronial Business Meeting

Fri Mar 16 18:24:23 PDT 2012

We've got the music and a couple of dances that have worked with other groups of children & tweens..
  Reinmar & Alienor

Love Conquers All

--- On Thu, 3/15/12, Penelope Millar <penelopemillar at gmail.com> wrote:

From: Penelope Millar <penelopemillar at gmail.com>
Subject: Re: [Moo] Minutes from March Baronial Business Meeting
To: "Rose P" <hroswithathestout at yahoo.com>, "General Mailing List for the Barony of Stierbach" <moo at lists.stierbach.org>
Date: Thursday, March 15, 2012, 10:37 AM

For the Bull Run demo, if there's interest in one of the activities kids can participate in being learning a little dancing, I could do something there. Would be best with a few experienced dancers to help out.

On Wed, Mar 14, 2012 at 10:54 AM, Rose P <hroswithathestout at yahoo.com> wrote:

At this month's Baronial business meeting it was proposed that the minutes be posted to the Moo prior to being published in the newsletter at the beginning of each month.  The motion was approved in majority.  Here ya go!

-Chronicler March Stierbach Business Meeting18 people in attendance

Dates of next Business Meetings within BaronyApr. 4th-Next Baronial business meetingSudentorr-Mar. 13IA- Mar. 11

Polling update for New Baron & Baroness to be
 chosen:Mar. 17th, Meet ‘n Greet to meet Baronage candidates at Grimm & Gunnora’s.Mar. 25th in IA, Winchester at Maven’s house    For non-polled folks, if you wish to make your opinions known on the subject, please write Their     Highnesses by April 15th.  Feel free to type the letter, but sign it too.

For polling mail supplies, $500 has been allocated. Rhonwen needs a call back from Baron Kendrick to access it.

EVENT AND DEMO UPDATES2012 Baronial Bday:  Update from autocrat, Joscza; There will be:

·        Equestrian at Baronial Bday, side of barn (cool barn!) 

·        fighting,

·        she is working on a flyer and will get input on it so it can be put into the Acorn, 

·        insurance still to be discussed.  

·        Has all her main staff positions filled, will be sending out more requests closer to the event.

Holiday Faire2012: Need an autocrat. (update; autocrat & merchant steward found.) 2013 same.Baronial Bday 2013: Still need an autocrat.  Good to spike soon.

FYI (The Meadows Park went bankrupt and no longer a viable site option.  Golden Rose 2013 will be moved.)Demo for Bull Run
 library: has been moved to July 10.  It’s Jr. high & high school kids.  They’d like to narrow the scope to fighting& two activities that kids can participate in –inside.  Maybe a slow-move fighter side-by-side example.  It’s at night.  From 7-8:30, come ½ hr early for set up.

(Sudentorre’s biz mtg. was moved so it wouldn’t conflict.)Wakefield School Demo:  (6th gr. Classes, after school) May 24th request. 

 Would like fighting – a display with games, A&S projects.   Please show up 2/2:30.  Then after 3pm, the kids show up.  Fighting Demo for about 45 min, then Q&A, then checking out displays.  

Front Royal requested a 2pm Thursday demo in mid June or August. Gunnora will follow up.Lawsuit update:Kingdom asked for $400 to help restore their coffers.

Proposed that we donate $1700 to restore Kingdom coffers (Profit from silent auction, HF luncheon, & 30 yr. booklet.)  Approved unanimously by officers & financial committee.

FUTHERMORE, Sudentorre has decided to donate all the profit from the upcoming DtG.University-June 9th:  We have a site!!- Middle School in Front Royal-Warren County Middle School, $100 deposit, gym, cafeteria, 15 classrooms for $500.  We do have to pay for a custodian.  This is a great deal!!!!  $200 estimate for custodian paid after the event.  $825
 estimated.  This is a donation event – no breakeven point.  Wilhelm, Alienor’s son has offered to do a fundraiser luncheon for this event!!!! (he graduated from Culinary Institute of America) , a Mediterranean lunch, $5 for 200 ppl, beef or chicken pita sandwiches with veggies, cheeses, homemade sauces (tsziki & hummus), budget proposed and $560 for paper goods.  What to do with profits;

1)We pay for everything and give to Kingdom University???? Fund.2)We keep lunch and give donation.3)We pay our expenses and give the rest to Kingdom University???? Fund.

Total estimated cost to us; $1,385.00 for lunch cost & site fee.Suggested to adjust head count for lunch for below 200 ppl later if we do it according to class pre-reg or if we decide to
 advance sell lunch.  Proposed to absorb expenses and keep profit and we will decide later what to do with it later.  Agreed.Find out from Wilhelm if he meant it to be a Barony fundraiser, fronted by Barony’s funds or a fundraiser for IA?

Proposed $1380 fronting funds for University, approved by officers present unanimously.Site walkthrough by Baroness Rhonwen will be scheduled for an upcoming non-school day.

Merchanting possibilities will be determined later after walk-through.Pennsic:Pennsic Land agent needed.

Sara Van Eerde will do it.  She will get the handbook from Blitha. 
 Proposed Costuming Event:St. Anne’s Guild-wants to have a Kingdom level costuming and rapier event.  Flaithri will be the autocrat.  

We need a site.  Might be the school in Front Royal.  They allow fighting, but combat is allowed in gym with non-marking shoes.  No outside facilities.We have $500 to spend (profit from the previous 2007 costuming event) that is in another Barony’s account.  Amie will coordinate that check being sent to us.

Once we have a site, we can spike a date for next year, sometime before 2013 summer (April, May).  No tents.Siegfried will look for his old bid for the Kingdom Level Scribal Symposium and give it to Amie for an example.

Amie will go with Rhonwen for the University
 site walk-thru to see if school in Front Royal is just right.Proposed coronet cleaning and repair.  $300, coronets need to be mailed the week after GW and will be returned before Investiture.  Shipping not included. $300 Approved by all officers present unanimously.

Rhonwen will make it happen.Insurance reevaluation suggested too. 

 Skype has been suggested for the Barony meeting.  Suggested to be at a central location in each canton so the society
 factor of the SCA will be preserved.  Seneschal will think about it.

Can minutes be posted on the Moo?  Proposed that they be posted to the Moo.  Passed. Chronicler will do it after minutes have been approved on the Officer’s Moo.

8:32, meeting adjourned
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